Stop managing compliance. Start delivering care.
Before the details—here's what actually matters to your agency.
Never lose a claim to documentation issues
Ensure services, notes, and authorizations are aligned before billing ever begins.
Always know who is compliant—and who isn't
Track employee credentials, expirations, and required training in real time.
Capture accurate time without extra work
Built-in EVV ensures every shift is verified and recorded correctly.
Keep documentation structured and audit-ready
Standardized notes, locked submissions, and easy exports.
See your entire agency in one view
Clients, caregivers, hours, and compliance—fully visible at all times.
EVV logging that meets every MN DHS requirement
Minnesota requires EVV for all Medicaid-funded personal care and home health services. Care Pilot's EVV system captures visit start/end times, service type, and location — all in real time — so your claims are never rejected on a technicality.
- Real-time GPS verification with offline fallback
- Automatic MN DHS data submission
- Exception flagging before billing cycle closes
- Consumer-directed and agency-directed models
Get paid faster with automated claim submission
Manual billing is the #1 source of revenue loss for MN DHS providers. Care Pilot automates claim scrubbing, submission to MN Medicaid, and remittance reconciliation — cutting your billing cycle from weeks to days.
- 837P/837I claim generation and submission
- Pre-submission error scrubbing (200+ rules)
- Direct connection to DHS MMIS payer system
- ERA/835 remittance auto-posting
Stay audit-ready every single day
Minnesota's 245D licensing standards require meticulous documentation, policy management, and staff training records. Care Pilot monitors your compliance status in real time and alerts you to gaps before they become violations.
- 245D policy library with auto-updates on rule changes
- Automated audit trail generation
- Corrective action plan (CAP) tracking
- DHS licensing renewal calendar and alerts
Manage your entire workforce in one place
From background checks to competency verifications, Care Pilot keeps every provider record up to date — with automated reminders so nothing slips through the cracks.
- Background check integration and tracking
- Certification and training renewal alerts
- Competency assessment documentation
- Provider-client matching for waiver programs
Complete documentation that passes every review
Care plans, incident reports, service agreements — every document your agency needs, templated and tracked in Care Pilot. Built to meet MN DHS standards so you don't have to guess.
- MN DHS-compliant care plan templates
- Incident reporting with state notification workflow
- E-signature collection and audit trail
- Annual review reminders and version control
Up and running in four steps
Most agencies are fully onboarded within two weeks. Our Minnesota-based team guides you every step of the way.
Free consultation
We assess your agency's current compliance posture, service lines, and billing setup — at no cost.
Custom setup
We configure Care Pilot for your specific programs — 245D, CDCS, waiver services — and import existing data.
Staff training
Live training sessions for your team, with recorded walkthroughs available on-demand afterward.
Ongoing support
Dedicated MN DHS compliance experts available by phone, email, and in-app chat. Never navigate alone.